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sales_ledger [2013/05/02 17:02] sean [How to access the Sales Ledger] |
sales_ledger [2013/05/02 17:07] (current) sean [Creating an Opening Balance] |
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| ====== Creating an Opening Balance ====== | ====== Creating an Opening Balance ====== | ||
| - | When you're starting Inca Clinic for the first time you might want to create opening balances for the Accounts (like companies, NGO's etc) that use your clinic. | + | When you're starting Inca Clinic for the first time you might want to create opening balances for some of the accounts (for some companies, NGO's, etc.) that use your clinic. |
| - | * From the Inca Administration page click the Sales Ledger link in the Accounts & Finance panel | + | * From the //Inca Administration// page click the //Sales Ledger// link in the //Accounts & Finance// panel. |
| - | * On the Sales Ledger list page (see above screen shot) click the 'New Sales Ledger' button | + | * On the //Sales Ledger// page (see the above screen shot), click the //New Sales Ledger// button. |
| - | * Choose 'Adjustment' as the entry type. (Adjustment is the default value) and click 'Continue' | + | * Choose //Adjustment// as the entry type (Adjustment is the default value) and click //Continue//. |
| {{:choose_ledger_record_type.png|}} | {{:choose_ledger_record_type.png|}} | ||
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| Now enter some details about the Ledger entry. All the fields are optional but the more you enter the better. To create the opening balance for a company account: | Now enter some details about the Ledger entry. All the fields are optional but the more you enter the better. To create the opening balance for a company account: | ||
| - | - Use the Lookup icon and search for the company. Enter 3 or 4 letters from the start of the companys name. | + | - Use the //Lookup// icon to search for the company (enter 3 or 4 letters from the start of the companys name). |
| - | - Select the company from the search list | + | - Select the company from the search list. |
| - | - Optionally enter a Note | + | - Optionally enter a Note. |
| - | - The Medical Centre. This allows you measure outstanding amounts by location | + | - Choose the Medical Centre. This allows you measure outstanding amounts by location. |
| - | - Debit Amount. The closing statement from the last Statement issued to account | + | - Enter the Debit or Credit amount. |
| - | - Save | + | - Press //Save//. |
| {{:adjustment_details.png?600px|}} | {{:adjustment_details.png?600px|}} | ||
| - | When the account settles the amount outstanding create another Adjustment but this time enter the Credit amount. | + | When the account settles the amount outstanding, create another Adjustment but this time enter the Credit amount. |
| In the normal course of issuing Invoices, Credit Notes and Statements use the Statements and Payments button on the [[account_management|Accounts]] page to access the payments page. | In the normal course of issuing Invoices, Credit Notes and Statements use the Statements and Payments button on the [[account_management|Accounts]] page to access the payments page. | ||