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sales_ledger [2013/05/02 17:02]
sean [How to access the Sales Ledger]
sales_ledger [2013/05/02 17:07] (current)
sean [Creating an Opening Balance]
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 ====== Creating an Opening Balance ====== ====== Creating an Opening Balance ======
  
-When you're starting Inca Clinic for the first time you might want to create opening balances for the Accounts ​(like companies, NGO's etc) that use your clinic.+When you're starting Inca Clinic for the first time you might want to create opening balances for some of the accounts ​(for some companies, NGO'setc.) that use your clinic.
  
-  * From the Inca Administration page click the Sales Ledger link in the Accounts & Finance panel +  * From the //Inca Administration// page click the //Sales Ledger// link in the //Accounts & Finance// panel. 
-  * On the Sales Ledger ​list page (see above screen shot) click the 'New Sales Ledger' ​button +  * On the //Sales Ledger// page (see the above screen shot)click the //New Sales Ledger// button. 
-  * Choose ​'Adjustment' ​as the entry type(Adjustment is the default value) and click 'Continue'+  * Choose ​//Adjustment// as the entry type (Adjustment is the default value) and click //Continue//.
  
 {{:​choose_ledger_record_type.png|}} {{:​choose_ledger_record_type.png|}}
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 Now enter some details about the Ledger entry. All the fields are optional but the more you enter the better. To create the opening balance for a company account: Now enter some details about the Ledger entry. All the fields are optional but the more you enter the better. To create the opening balance for a company account:
  
-  - Use the Lookup icon and search for the company. Enter 3 or 4 letters from the start of the companys name. +  - Use the //Lookup// icon to search for the company ​(enter ​3 or 4 letters from the start of the companys name)
-  - Select the company from the search list +  - Select the company from the search list. 
-  - Optionally enter a Note  +  - Optionally enter a Note. 
-  - The Medical Centre. This allows you measure outstanding amounts by location +  - Choose the Medical Centre. This allows you measure outstanding amounts by location. 
-  - Debit AmountThe closing statement from the last Statement issued to account +  - Enter the Debit or Credit amount
-  - Save+  - Press //Save//.
  
 {{:​adjustment_details.png?​600px|}} {{:​adjustment_details.png?​600px|}}
  
  
-When the account settles the amount outstanding create another Adjustment but this time enter the Credit amount.+When the account settles the amount outstandingcreate another Adjustment but this time enter the Credit amount.
  
 In the normal course of issuing Invoices, Credit Notes and Statements use the Statements and Payments button on the [[account_management|Accounts]] page to access the payments page. In the normal course of issuing Invoices, Credit Notes and Statements use the Statements and Payments button on the [[account_management|Accounts]] page to access the payments page.
sales_ledger.txt · Last modified: 2013/05/02 17:07 by sean
 
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